A truly professional office move begins by planning well who the commercial movers will be and making a corporate moving list to organize your relocation. You need this so that you can minimize the time that the company will not be working and you will be able to avoid the chaos that may come with a relocation. Many times the employees will not be able to have immediate access to the working files or their computer as they did before. This can cause decreased company production, unhappy customers, lower profits and other negative consequences. But all this is avoidable to a large extent. Your corporate moving list can make things better. It should contain the things to do, the deadlines, the resources to use and the responsible person to take care of the task. You can make a table in excel or word which can help you and keep control in this way. How can you make your corporate moving list? Find out now by following our guide with corporate moving tips and advice.
How to Make Your Corporate Move Checklist
Organize your office for a move. Archive the files no longer to be used, throw away or shred unwanted paperwork and – if necessary, consider using storage. Include in your corporate move checklist the preparation of the company for a move. Sort out the documentation and shift it towards the necessary office – accountant’s, lawyer’s, manager’s, etc. Include this information in your corporate move checklist for better organization. After the working areas have been cleaned up it will be easier to move, there will be less things to move, less to pack and unpack and less packing supplies to pay for. Even if professional corporate movers are to do the packing you will still save some money. Prepare for moving the heavy files by wrapping them with some carton and plan when and how to pack the electronics.
Make a time schedule of your corporate move project plan. Plan when to do what. Here are some important questions to consider and include in your corporate move checklist: How will work happen during the move and what work will be done, will the workers take some time off and if so for how long, what will happen to the services you offer and how will the customers be informed or compensated for any delays, etc.? All these questions are related to the way of work of the company and are important for your corporate move project plan. Be clear on what to ask the business relocation company before the move. On the other hand include in your corporate move project plan details of the relocation itself – when does the rent finish and when will the new lease begin, when will you contact utility companies and inform them of the change, which is the most appropriate time to let customers know you are moving, etc. All these questions have a vital role in your corporate moving list. Creating a corporate move timeline will ease things. This will happen once you add deadlines and distribute the tasks from your corporate move project plan to be done in a particular week before the move.
Organize the people to do the move and hand them over the corporate move checklist so that they know what to do, when and synchronize between each other. After your corporate move timeline is ready add the names of the responsible persons and the resources they will need. If the task is “packing the desk/ office/ cubicle” then plan the time to complete it and the packing materials – boxes, tape, packing paper, etc. You can organize an office or an area at your company where all the packing supplies will be stored for an easy all time access by the people who need them.
Estimate the corporate moving expenses. The best way to find out how much your move will cost you is to ask for an office moving quote. In household relocation you can predict to a certain extend how much the move will approximately cost with a removal company. One of the last corporate moving tips we can give you is to discuss in detail the price for your move by contacting several professional corporate movers. Ask each of them for a physical estimate and talk with them about the time the moving will take, the resources, the means and of course – the cost. Try to be realistic in your judgment in relation to what the professional corporate movers are telling you. A real trustworthy moving company will be upfront about what you can expect, what is possible and what isn’t. Yet, it is advisable to take a look at our article on how to avoid scam. This is one of the important corporate moving tips we’d like to give that can make a huge difference for your move.
Tipping Corporate Movers
Tipping the corporate movers at the end of your relocation is the last thing to do in your corporate moving list. Every move is unique and so you need to decide how much the tip should be based on the work done and what you will feel comfortable with.
When the move is over you can let us know of your moving story – you can share it free on this link. Congratulate yourself and everyone who participated in the move, open a few bottles of bubbly so that everyone can have a sip and enjoy! You can make a welcoming party at the new office in the first day of work. Organize a catering and make your morning a time to relax, notice the great work that’s being done and then you can get on unpacking and doing your work as usual.
Posted on Feb 24, 2013; Last updated: Aug 7, 2013