Moving a business office is a complicated task at first glance. On the one hand, it involves moving the production work – all the people that are employed and the activities performed go to another location. On the other, you need to think about the moving part – how to get all the technology in the office moved. So in other words, moving a business office is more complicated than moving a home. You have a bit different task and you can handle it – you just need to make a good preparation. This is what this article is meant for – to give you some guidelines and simplify your task of business office relocation.
Moving a Business Successfully
In order to start, define a time schedule for all the activities related to moving that you would have to make. Decide when you are moving your business office, where and let all the people you work with know the new address on which they can find you and from which date onwards – customers, suppliers, etc. Decide which things are to be packed before moving day and which items can wait for packing. Then prepare yourself with the packing supplies you will need for moving your business office – boxes, tape, markers, packing paper, etc. See how much you will need of any kind and have it at your disposal within the working premises ready and available for the time when the packing starts. Whether you are moving small load or large furniture the preparation with packing materials is an important step.
Make a list of the tasks that need to be performed and distribute them amongst the people that are going to be working on the relocation of your business. Explain each task to each person and assign deadlines to assure implementation. Find additional information on moving a business office in the form of a free downloadable PDF checklist on this link.
If the stuff in the company is going to participate in moving the business office, let them know what they’d have to do, too. For example, they may need to prepare the archives of the company for shipping or pack their computers for moving or other electronics. You may also ask your employees to participate in the packing of their offices. Another option is to hire a mover for the packing as part of the full moving service that moving companies offer.
Moving a Business Office Premises
When the new location of your next office is clear to you make a plan for its arrangement. Position appropriately the whole office equipment and furniture when relocating your business office. Before the people who work in the company go to their new working places all the office equipment and utilities need to be already installed and running – computers, printers, scanners, phone, internet, etc. – whichever you are using for your work. You might need to use the assistance of specialists for some things that need to be done when moving a business office like installing the internet network, for example. Book with such people day and time in which they could come and do their job. Print new visit cards with the new address of your work. Moving a business office has its good sides – you can use the opportunity to do some advertising as well.
Once moving out is planned start thinking about moving in the new working environment. Start looking for a trustworthy mover and collecting free moving quotes when moving a business office. Check the most frequently asked questions when moving and read about the hidden moving costs and fees.
Moving a Business Office Costs
The main factor for the price of your moving is the weight of the transported items. Before the truck comes to pick the things from your office it is weighted and after it is loaded with the items from your office it is weighted again. Another base for the formation of the cost when moving a business office is the distance of shipment. Make sure that when the truck comes there will be parking place for it and that if your office is not on the first floor – an elevator is available for the time of loading. Otherwise if the movers have to go up and down the stairs it will take them longer time to load the truck and thus the price for your business office relocation will be higher. You can find the pricing of movers explained in details here.
I hope that the tips above can help you move your business office smoothly and easily. If you have any questions or want to know more on any of these topics you can write a comment below, contact an expert free here or share your moving story. Thank you.