For your relocation there is one premise in your home that is important to consider: your home office. Packing up the office is very important because your work is placed there. You may also be using your office to store personal documentation like bills and organize their payment, the monthly installments on credit cards, the premiums of insurances, etc. Then packing home office for you means a lot more then collecting documentation in boxes and sealing the cardboard with tape. Packing up the office begins by making a plan and following practical office packing tips that can make your office move simpler, more efficient and easy. Here are our tips for packing up the office.
Packing Your Office Tips
In order to be packing your home office successfully keep a good organization during the time you are working. If you have to arrange files and folders on your desk, shelves and on the computer do it well before the move. In the last days and even a couple of weeks of the moving you will be busy with other things as well – changing utility companies, informing clients for the new address, contacting customers, etc. In the mean time you can plan packing up the office.
Organize Your Work
What you can do in time is not good to be postponed. Try to make a plan what to pack and when, place it on an obvious place in your office or stick it to the white board to remind you of the deadlines coming up. You can use the same principle to organize your work – keep a virtual diary with tasks to do and deadlines to complete. That way packing your office will take place more easily for you. One great tool to use is the Gannt table. You can use it to organize your work, set up deadlines to pay bills, fill in both professional and personal obligations and responsibilities to complete and so on. You can see a detailed video with a particular example on how to prepare a Gannt table below. It’s a great tool you can use in your work, too.
Packing the Furniture
What’s really important when packing your office is to keep your documentation organized especially if you are going to be working until the last minute. In this case you can pack your archives first and the technology you’re not going to be using until the moving itself (scanner, photocopier, etc). The same goes for drawers, shelves, cabinets and all other furniture which you use to keep paperwork that will be packed first. Packing up the office little by little will take longer time and less stress due to the approaching date of the moving day. Doing the whole work bit by bit will spare your effort while you can still be involved in the working process. For the sake of efficiency you can pack drawers and shelves full – you will save from space in the truck and from packing materials. Just don’t leave documents in the cabinets – unless you secure their doors very tight. Now certainly packing the home office should not sound so worrisome for you as it may have been!
Packing the Documentation
Use sticky notes and keep track on a sheet of paper what is where. Sign the boxes with the corresponding documentation inside. For example, if you have many customers you can put their names on the boxes and then arrange the boxes on an appropriate place in your home by alphabetical order. That way if you need the documentation for whatever reason you’ll quickly find it. The purpose of this way of packing is to alleviate your working process as much as possible.
Office Packing Tips – Get Movers
The last office packing tips to give you is to consider where to supply yourself with packing materials. You can look for office packing boxes on many places or order them directly from movers. How much are the office packing boxes going to cost you? For the purchasing and eventually for the packing of your office you can find out the cost precisely by a moving company. If you ask a mover for a quote you can then request a visual estimate and voila – your moving cost will be ready. An in-home inspection for a home office will last literally a few minutes so you won’t even have to take much of your time for it. Just arrange a date with the moving company. Packing home office will then be quick and simple – since it is just one premise it will take just a couple of hours on the average. And if you are going to move you house again the movers can help you with the other rooms, too.
Of course every home office is different and that is why asking for a quote about packing up the office will give you more precise numbers in terms of time and cost. In all cases movers are the experts you can rely on for your office furniture and documentation. Especially if you have larger pieces of furniture that needs to be dismantled you can avoid the worry of it related to finding the right tools to do it, dismantling the pieces yourself, packing them, etc. If you’re not used to this activity then it is better to not waste time when the real professionals will handle this issue and do the job before you know it. Is packing the home office a difficult task? You can share your comments and ideas below!
Posted on Dec 19, 2012